That’s right, “we’re moving to the cloud” is something we hear people say all the time. The biggest questions around the cloud are what is it exactly, what does it mean and how to get there?
Well, we’re glad you asked! At Correct Solutions, we’re more than happy to tell you where to start and how to get there. In fact when it comes to cloud migration we have a lot of experience, having done this with a number of clients over many years. But what does “moving to the cloud” really mean?
Let’s start by clarifying what the cloud is exactly. Years ago, there were rooms full of large computers doing all the grunt work for your business – they were called mainframes. Your company’s data and critical information, your clients’ details, everything used to reside on those computers in your office, using your electricity and protected by your security measures. Sounds risky and expensive doesn’t it? Well honestly, it can be.
The cloud is not far off – it is a large number of servers located in a heavily protected data centre but instead of paying for ALL of it, you only pay for the portion you use, the amount of space and the features you need. You still own the data but it’s residing on someone else’s servers and protected by higher grade firewalls and security policies; which is much more affordable. That is the inherent beauty of the cloud.
Hopefully by now, you understand better what the cloud is – but how to get there? The answer to that question is “it depends”.
Firstly, you need to have a better understanding of your infrastructure and what exactly is the information that could be moved to the cloud. Some applications used to not work so well in the cloud, but as technology advances we’re finding that it is becoming much less of an issue. At Correct Solutions, we would look at your current systems and help you find their cloud versions with your existing vendors, as that tends to be the easiest path. However, in the case where those cloud versions are non-existent nor satisfying enough, we would advise you on some alternate cloud options.
Emails are most likely to be the first thing that will move to the cloud, and there are many benefits from doing this right away. Microsoft Office 365 makes this easier to do, so once emails are moved to the cloud, the rest can follow. If you have file-based data, like Excel and Word documents, it is usually quite easy to move to the cloud and there’s a few different solutions we use at Correct Solutions such as OneDrive for Business and SharePoint.
However, migrating to the cloud is not simply moving the mess accumulated over the years from one location to another. If you only do a paste and copy to the cloud, you won’t take full advantage of all the great functionalities within these cloud services and you’ll end up spending more money. You need to take the time to analyse what you’ve got and archive old data, to only move to the cloud the current and relevant information.
There are many benefits of moving your IT infrastructure to the cloud.
You’re going to save on electricity as you won’t need to run your servers 24×7 anymore. People tend to forget how much computers can cost to run! It can really add up and represents a slow burn kind of expense.
You can work from anywhere (something people really realised the importance of during the COVID-19 pandemic). All you need is a good internet connection to connect yourself to your company’s data in the cloud.
You’re going to save on purchasing new servers, and associated items for hardware purchases. Instead you’ll be paying monthly fees which can be scaled up and down as needs arise. For example during COVID-19, one of our clients needed to scale back their business from 30 staff members down to 3. Three months later, the business needed to go back up again to 30+ staff. Had they had on-premise systems, the cost would have been the same for 3 or 30 staff members. By utilising certain cloud services they were able to reduce these costs in line with business requirements and scale down and then back up as required.
At Correct Solutions, our team of technology experts will help you analyse your business needs and identify the right combination of services to fit your needs. Find out more about our Cloud Solutions.