If there is one technology that stands head and shoulders above all the rest when it comes to return on investment it is search. It would be hard to find any Internet user these days who doesn’t use search every time they are surfing the web.
However, if search technology is so pervasive why isn’t it being used more inside a business? Think about it. How often do you use search to find something within your business? Most of the time you trawl through where you believe the information is. Individual applications like Outlook have the ability to search but typically only the information they contain. Where is the company wide search engine?
One of the tools that may fill this void is SharePoint, for a number of reasons. Firstly, SharePoint automatically indexes every piece of information that is saved to it. It also has the ability to index inside Microsoft Office documents such as Word, Excel, PowerPoint, etc. All you need to do is type what you are looking for in the SharePoint search box and the results will be displayed without you having to do anything further.
What you may not be aware of is the fact that SharePoint can also index data stored on local servers. To do this you need to install a local SharePoint server but free versions are available. You then tell it the network locations you want to ‘crawl’. Once the initial full crawl is complete when you run a search you will get results from your local files.
Using search technologies are a very important way for your business to improve its productivity. Search alleviates the need to necessarily always file information in the correct location. As long as it is stored somewhere that is ‘crawled’ by the search engine you will find it. Even better, using such a ‘crawling’ technique, you don’t need to change the location of where your information is currently located.
For help improving your business connectivity please don’t hesitate to contact us here at Correct Solutions.