The way in which work gets done is changing. Flexibility of time and location now provides opportunity, convenience, security and balance to employees and employers everywhere. Technology continues to drive these changes – connecting people, encouraging collaboration, increasing security and using cloud-based solutions to the full advantage.
Medium-sized businesses need not miss out on the flexible workplace revolution. Yet a study by MYOB has indicated that many businesses are not taking advantage.
Microsoft Office 365 is the perfect solution for any company wanting to boost productivity, collaboration and employee satisfaction. Computer applications are no longer just about word processing and spreadsheets. There are technology tools out there to enable your whole team to thrive and succeed. Here’s five simple ways Office 365 can help you join the modern workplace revolution.
Stay up and running
Office 365 is cloud-based, and with that brings a whole stack of benefits. One of the most important is the ability to keep going in the case an emergency strikes. Fire, flood or other disasters can put you in a tenuous position – cutting off access to your data, your business and your bottom line. Emails are still key to the running of most businesses, so you don’t want to risk Exchange server downtime. A switch to Office 365 allows your team to continue to work and be productive no matter the weather – so should anything happen to your physical office you are still in control.
Secure and control your data
Using Office 365, you can rest assured that your data is safe. The program has built-in security and continuous compliance, with data kept securely within Australia. You will get an array of tools: encrypted emails, data loss prevention, mobile device management and advanced threat analytics (dependent on subscription level). You can also remotely wipe data held on mobile devices, mitigating the risk of data loss if someone loses their phone – particularly helping for remote or offsite workers.
Essentially, you will have a system that has already addressed security concerns holistically. Everyone is on the same page, and it’s a secure one.
Offer your people flexibility
Good staff members are the number one most valuable asset to your business. You’ll want to treat them well and retract and retain the right talent. Flexible working hours and locations are a fantastic perk you can offer, and often boost productivity, as well as benefiting employees with reduced stress and increased job satisfaction.
The MYOB study referenced earlier found that 66% of businesses with four employees or fewer offered flexibility, but as employee numbers grew this dropped to just 13%.
Nowadays, with a new generational workforce and the rise of the remote worker, there are new expectations of what a workplace should be like.
With all of this in mind, we believe that employee flexibility is now part of many businesses culture offering. Yet technology to support this seems to lag behind.
Office 365 can help you bridge the gap. It allows people to work anywhere, anytime, with the tools they need. The chat functions are also an invaluable tool for scattered teams, facilitating conversations and collaborations.
Predict your costs
Owners of smaller businesses are often loath to commit to expensive software purchases and subscriptions, and it’s understandable. Office 365 is very scalable, growing or shrinking with the particular needs of a business. There are no upfront costs, and you simply pay to increase or decrease the number of users as needed. This makes it easy to budget monthly and plan for expenses across the entire organisation – there are also no lock-in contracts, so you have flexibility to change and adapt.
Collaborate for best results
Teamwork gets the job done, and Office 365 allows you to work together smoothly and effectively. Emailing different versions of a document back and forth across several email chains is perhaps one of the most frustrating and time-wasting endeavours of any collaborative task. And you can almost guarantee someone will end up with the wrong version.
Tools like Microsoft Teams and Yammer make conversations easy, and document sharing on OneDrive allows staff in and out of the office to work on a single document together, in real time. No more dealing with myriad different versions of a single spreadsheet! The result? A more collaborative team mindset, increased efficiency and better document management control.
Making the move to a new system is a little intimidating, but we believe, that for any medium sized business, Office 365 is worth the leap. We’ve outlined just a handful of benefits but there are many more.
That’s why Correct Solutions is offering businesses a one-time Christmas offer to discover whether Office 365 is right for you.
Get in touch and we’ll help you determine whether Office 365 is a good fit for your business.